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Quickstarts
News
quickstart_news_add.pdf
quickstart_news_edit.pdf
quickstart_news_remove.pdf
Documents
quickstart_docs_add.pdf
quickstart_docs_edit.pdf
quickstart_docs_remove.pdf
Links
Working with links is similar to working with documents.
Events
Working with events is also similar to working with documents, besides extra date information that must be provided.
In addition, events are linked to the web site calendar.
quickstart_events_add.pdf
Using this website
The purpose of this website is to provide
information about the ADOPT thematic network and the various projects.
The website stimulates the collaboration and exchange of information
between all project participants, by allowing all project coordinators to
publish information on the site.Website
organization
The menu on the left side of the screen
is composed of 2 parts: the public information and the restricted area.
The public information can be found in the following
website sections:
-
Project Summary: general information like network summary, objectives,...
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Participant & Partners:
information about the project participants and related partners.
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Work Plan:
information about the project work plan and work packages.
-
Deliverables:
the list of deliverables of the thematic network.
-
Links:
lists of useful hyperlinks, organized by topics.
Via the [Members Login] function project members get
access to the area with restricted information.
The restricted area contains the following sections:
- For the thematic network:
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News:
announcements of general interest. A message can
include a hyperlink or an uploaded file.
-
Documents: placeholder for all kinds of documents related to the
network/cluster/project, organized by topic.
-
Events:
published information about events like meetings, workshops, visits,…
-
Calendar:
monthly view of a calendar showing the published events.
-
Forum:
discussion forum, organized by topic.
- For every cluster:
-
News:
announcements of general interest. A message can
include a hyperlink or an uploaded file.
-
Documents: placeholder for all kinds of documents related to the
network/cluster/project, organized by topic.
-
Events:
published information about events like meetings, workshops, visits,…
- For every project:
-
Project Summary: general information per project like summary, coordinator,
objectives,...
-
News:
announcements of general interest. A message can
include a hyperlink or an uploaded file.
-
Deliverables:
showing the list of project deliverables. Completed deliverables can be
uploaded and downloaded.
-
Documents: placeholder for all kinds of documents related to the
network/cluster/project, organized by topic.
-
Events:
published information about events like meetings, workshops, visits,…
Detailed description of the sections
Project Summary
This provides general
information about the project. Typically this data
comes from the project proposal and includes such things like Project
Description, Objectives, Participants, Consortium, Project Management,
Description of Work, Project planning, Abbreviations,… The webmaster creates and maintains this static page.
Participants & Partners
This contains
administrative information about the participants like Name, Address,
Contact Person, E-mail, Telephone. It also lists partners and
organizations that are of interest for the ADOPT project. The webmaster creates and maintains these static pages.
Work plan
This includes details
about the work plan like the planning and timetable, the project
components and the relation to the work packages and deliverables. The
webmaster creates and maintains this static
page.
Deliverables
At the start of a project the list of
deliverables is specified and a deliverable table can be shown on the
website with information like due date, nature and dissemination level. As
soon as a deliverable becomes available the responsible contractors can
publish it on the website. A deliverable can be composed of 1 or more
items. A deliverable item contains a title, author, description and a
hyperlink or an uploaded document. Every project of a thematic network has
its own list of deliverables. The website administrator can configure
who can see the list of deliverables and who can upload or download
individual deliverables.
Documents
Here the participant authors can upload all kinds of
files related to the project like drafts, discussion papers,
administrative forms,... A project document item contains a title, author,
description and a hyperlink or an uploaded document. Documents can be
organized by topic. Topics and documents are shown in alphabetical order. The website administrator can
configure who can create and who can view all documents. Authors
can only edit their own documents.
News
Here the participant authors can publish news and
announcements. A news item contains a title, author, description and a
hyperlink or an uploaded document. The most recent news items are shown
first. The website administrator can configure who can create and who can
view all news items. Authors can only edit their own messages.
Events
Participant authors can publish information about
events like meetings, workshops, visits,… The information related to an
event can be composed of multiple items such as invitations, agenda,
minutes, presentations. An event item contains a title, author,
description and a hyperlink or an uploaded document. The most recent
events are shown first. The most recent documents of an event are shown
first. The events can also be shown on a calendar. The website
administrator can configure who can create and who can view all event
documents. Authors can only edit their own event information.
Calendar
A monthly view of the calendar shows an
overview of the published events. All events of clusters and
projects are shown on one calendar for the whole thematic network.
Links
Participants can maintain lists of
useful hyperlinks that may be related to the projects. A link is specified
by a title, author, description and a hyperlink. Links are organized by topic.
Topics and links are shown in alphabetical order. The website
administrator can configure who can create and who can view all links.
Authors can only edit their own links.
Forum
The discussion forum allows participants
to set up treaded discussions by posting messages. Discussions are
organized by topic. The most recent topics are shown first. The website
administrator can configure who can create and who can view discussions.
Authors can only edit their own contributions.
Note: the ADOPT network is organized in clusters of
projects. This 3-level organization is reflected in the expandable
tree menu. Some sections appear a different levels, containing
different information. In the case of the ADOPT website there are
various sections at the network level, News, Documents and Events sections
for every cluster and Project Summary, News, Deliverables, Documents and
Events for every project. It is up to the coordinators to decide
whether all these sections are necessary and have to be set up by the
website administrator. An extensive list of sections may be confusing for
visitors and authors because similar sections show up at different levels
(there are 20 News sections).
Publishing information
The website
is made up of static and dynamic pages. Static pages can only be
modified by the webmaster. The content of the dynamic pages
is based on the information that is published by the project
members.
The public information part of the website consists of
static pages (except the Links section). These static pages can only be
edited by the webmaster. Please inform the webmaster if updates are
necessary.
Logged-in project members with the proper author
permissions can add and modify information items in the restricted area of
the website. The [Edit/View Mode] function enables the edit mode.
In edit mode, Edit buttons show up on the right-hand
side of the screen. Authors can add information wherever there is an Edit
button. Authors can only modify their own contributions.
Most editable items include a Link/File field. This
can be used to specify a file to be uploaded, or it can be used to enter a
hyperlink starting with http://.
When uploading a file that exists already on the
website a new filename is automatically assigned so existing documents do
not get overwritten.
Website security
The website consist of a public and a restricted
area. Sections of the restricted area can only be accessed with a
proper login account. Optionally the website administrator can make
certain sections of the restricted area publicly available to anonymous
visitors.
Login accounts are provided to the project coordinators and members
by the website administrator and the network coordinator.
The website includes a complete role-based access
control. This allows the website administrator to configure who can view
and publish information in the various sections. Access rights can be configured
for anonymous visitors and for authenticated users. Users
(typically the project members) can be assigned a reader or author role. Participants can
have more than 1 login account, possibly with different roles. Authors can
edit only their own content.
Access permissions can be specified
per section. For the lists of deliverables the access level can be
specified for the whole list, and for every individual deliverable.
It is up to the coordinators to agree on the level
of access to every section, for anonymous visitors, cluster and project
members. They have to decide whether project members get access to
the information of other projects and clusters. Coordinators have to
specify who gets author permissions in the various sections. Only
the website administrator can configure the access permissions.
If this information leaves you with some questions,
please do not hesitate to contact the
WebMaster.
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